TIMETABLE

BUILD UP CONTRACTOR/SPONSOR ACCESS SHOW & EXHIBITION OPENING
Sunday
1st December
12:00 – 20:00
Space Only stands only
N/A
Monday
2nd December
08:00 – 22:00   
Space only stands access
N/A
Tuesday
3rd December

08:00 – 18:00
Space only stands access

 

12:00 – 18:00
Shell scheme (3m x 3m & 6m x 3m stands, meeting cubes and kiosks) access

12:00-18:00
Pre-registration
OPEN CONTRACTOR/SPONSOR ACCESS SHOW & EXHIBITION OPENING
Wednesday
4th December
07:30-19:00
Sponsor access to expo hall and meeting rooms

08:30-18:00
Open times

17:15-19:00

Welcome Drinks – Expo Hall

Thursday
5th December
08:00-18:00 
Sponsor access to expo hall and meeting rooms
08:30-17:30
Open times
 Friday
6th December
 08:00-15:00
Sponsor access to expo hall and meeting rooms 
 08:30-15:00
Open times
 BREAKDOWN  CONTRACTOR/SPONSOR ACCESS  SHOW & EXHIBITION OPENING
 Friday
6th December
 15:30 – 22:00 
Breakdown. Removal of exhibits from halls and meeting rooms.
Shell Scheme stands should be cleared of all displays by 20.00.
 N/A
 Saturday
7th December
 08:00-12:00 
Breakdown. Dismantling of stand construction continues all contractors to be clear of halls by 12.00.
Late working available on request.
 N/A

Please note the event agenda can be found within our website.

ORDER FORMS & DEADLINES

SUPPLIER FORM DEADLNE DETAILS
Kingsemen Electrics / Water / Internet / AV 2019.11.1 Download
Kingsemen Furniture / Graphics / Nameboard / Carpet / Cleaning / Floral 2019.11.1
Kingsemen
Stand Plans 2019.11.1
Kingsmen Vehicle Entry Permit 2019.11.1
Kingsmen Rigging2019.11.1
APT  Shipping 2019.11.1 Download
 HIEC  Catering  3 days in advance Tea break contacts: Mr. Aaron Fang,
Email: fangb@hiechangzhou.com,

M: 159 5810 7108

Lunch box contacts:

18966489263
Money20/20 Health and Safety Form Instant Download
Money20/20 Data Scanner Coming soon  
Money20/20 Risk Assessment Instant Download
Oriental
Visa invitation letter
2019.11.1

Download

FBC Translation service
2019.11.30
Download

VEHICLES ENTRY PERMIT

The vehicles entry the loading bay need to get permit through Kingsmen.
It will be charged RMB 40.00 / 4hours. More details, please contact Kingsmen.

For Trucks Access, observe traffic rules.
• No speeding -always give way to pedestrians and watch out for blind spots
• Speed limit: 20km/h
• Height limit: 4m
• Head lights MUST always be switched on when in HIEC premises

GENERAL SAFETY REQUIREMENTS –SPEED & HEIGHT LIMITS

General Traffic Guidelines
The following guidelines must be strictly observed, to facilitate the overall efficient traffic management at HIEC:

  1. A truck permit is required for all vehicles accessing the Venue. Please contact Kinsmen for the appropriate form.
  2. Only goods vehicles will be allowed entry Loading area.
  3. All private passenger vehicles, inclusive of Sports Utility Vehicles (SUV) and Multi-Purpose Vehicles (MPV) only can go to underground parking.
  4. The speed limit within HIEC premises is twenty (20) Kilo meters per hour. Vehicles caught exceeding the speed limit will be barred from entering HIEC.
  5. No long-term or over-night parking is allowed at the loading docks. Vehicles must leave immediately after unloading / loading operations.
  6. All docks delivery schedules must be approved in advance by the venue. Your Conference & Catering Manager / Exhibition Manager will coordinate the appropriate arrangements, at least two days out, with Kingsmen team to ensure a successful delivery of your items to HIEC.
  7. Vehicle Pass System
    • Only vehicles with appropriate / valid vehicle passes or supporting documents to the Event will be allowed into the property
    • Licensee's official contractor must be stationed at the Access Ramp to verify authorized vehicles entry
    • Licensee's security staff must manage the traffic operations of vehicles into the loading / unloading areas

Goods Vehicles Temporary Entry Permit

  1. Contractor/Licensees must send an email to Kingsmen with regards to the application of the vehicle entry permit.
  2. Kingsmen will send them a form and a vendor user guide on how to fill up the application for the vehicle entry permit.
  3. Upon receiving the vehicle entry application, Kingsmen will check and verify all the details and will approve the permit
    Kingsmen will reject the application if they find any discrepancies in the request, informing the requestor the reason for rejecting.